Info to Collect Before Registering and Entity with SAM, Tips, Links & the List of Representations and Certifications

January 27, 2019

To apply for an SBIR/STTR you'll need to register your entity with the System for Award Management (SAM). This post lists a few pieces of info to collect before registering. It also lists some tips, useful links and the list of representations and certifications that I needed to review.

 

Info to Collect

 

1. Tax ID

 

Get a Tax ID (EIN) for your company. 180LawCo at [link] helped me.

 

2. DUNS number

 

Collect:

  • Business Name

  • Primary Doing Business As (DBA) Name

  • Physical Address (address, city, state, zip) - (Reminder: Personal Mailbox and virtual offices will not be accepted)

  • Branch & Subsidiary Locations

...and get a DUNS number at [https://fedgov.dnb.com/webform]

 

DUNS stands for Data Universal Numbering System (DUNS).

 

3. Find your NAICS Code(s)

 

Find your classification in the North American Industry Classification System NAICS. See [link].

 

Example: 

 

I listed Centennial Software Solutions LLC under 541511 & 541512:

 

5415 Computer Systems Design and Related ServicesT 
54151 Computer Systems Design and Related ServicesT 
541511 Custom Computer Programming Services 

 

This U.S. industry comprises establishments primarily engaged in writing, modifying, testing, and supporting software to meet the needs of a particular customer


541512 Computer Systems Design Service

 

This U.S. industry comprises establishments primarily engaged in planning and designing computer systems that integrate computer hardware, software, and communication technologies. The hardware and software components of the system may be provided by this establishment or company as part of integrated services or may be provided by third parties or vendors. These establishments often install the system and train and support users of the system.

 

Illustrative Examples:


Computer systems integration design consulting services
Local area network (LAN) computer systems integration design services
Information management computer systems integration design services
Office automation computer systems integration design services

 

4. Find your Product and Service Code(s)

 

Product and Service Codes (PSC) are listed at [link].

 

Example:

 

I listed the following services and products provided by Centennial Software Solutions LLC:


7042 MINI AND MICRO COMPUTER CONTROL DEVICES
7050 INFORMATION TECHNOLOGY COMPONENTS
7030 INFORMATION TECHNOLOGY SOFTWARE
7010 INFORMATION TECHNOLOGY EQUIPMENT SYSTEM CONFIGURATION

 

 

Tips

 

1. FREE Help with SAM Registration

 

The Federal Service Desk provides FREE help on U.S. Government contracts and grants. See [https://www.fsd.gov].

 

Procurement Technical Assistance Centers (PTACs) provide free help with SAM registration. Find your local center at [http://www.aptac-us.org/].

 

2. Give your self a few days to register an entity through SAM. 

 

3. Keep a note pad for all the acronyms. 

 

4. Save the "What happens next" info, set up your email filters to allow @sam.gov and @dla.mil addresses and watch out for "offers to help," there is FREE help available.

 

After registering you'll get this note:

 

What happens next?


1 If you provided a Taxpayer Identification Number (TIN), the Internal Revenue Service (IRS) will conduct a validation of your TIN and Taxpayer Name. This could take two business days. You will get an email from @sam.gov when that review is complete.


2 Your registration will then be sent to the Defense Logistics Agency (DLA) Commercial and Government Entity (CAGE) Code system for assignment or validation of your CAGE Code. This also is a FREE service. This step averages two business days, but the DLA CAGE team can take up to ten business days, or longer, in peak periods. You will get an email from @sam.gov when that review is complete.

 

3 If the DLA CAGE team has any questions, they will contact the individual you listed as the Government Business Point of Contact (POC) via email. The email will come from an @dla.mil address. Please tell your Government Business POC to respond right away to any requests from an @dla.mil email. If a timely response is not received, your registration will be returned to SAM and your registration status changed to Work in Progress. You will have to resubmit and provide the requested information to DLA CAGE to continue.

 

4 You will get an email from @sam.gov when your registration passes these external validations and becomes Active. While you are waiting, use the Check Status tab in the SAM main navigation bar to see where your registration is in the review process.

 

5 Remember, it is FREE to register and maintain your registration in SAM. If you get an email from any address that does not end in .gov or .mil, be cautious. If you get an email, text message, or phone call asking for money or payment of any amount, be very cautious. These parties do not represent the U.S. government. You engage third party vendors at your own risk.

 

6 You can get FREE help with your registration by contacting our supporting Federal Service Desk (FSD). In addition, if you are located in the U.S. and its outlying areas, you can get FREE support from your local Procurement Technical Assistance Center (PTAC), an official resource for government contracting assistance.    Check the PTAC website to locate your closest PTAC.

 

 

Links

 

SAM: the link to the System for Award Management is @ [link]

 

FAR: You'll need to review various Federal Acquisition Regulations (FAR) @ [link]

 

United States Code: Various FARs reference the United States Code @ [link]

 

DFARS and PGI: You may need to review the Defense Fedral Acquisition Regulation Supplement (DFARS) and Procedures, Guidance, and Information (PGI) @ [link]

 

 

Representations and Certifications I Needed to Review

 

  • FAR 52.203-11: Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

  • FAR 52.203-18: Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or StatementsRepresentation

  • FAR 52.209-10: Prohibition on Contracting with Inverted Domestic Corporations.

  • FAR 52.212-5: Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items.

  • FAR 52.222-38: Compliance with Veterans' Employment Reporting Requirements

  • FAR 52.222-50: Combating Trafficking in Persons

  • FAR 52.222-56: Certification Regarding Trafficking in Persons Compliance Plan.

  • FAR 52.223-1: Biobased Product Certification

  • FAR 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification

  • FAR 52.225-25: Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran -

  • Representation and Certifications

  • FAR 52.227-6: Royalty Information (Alternate I)

  • DFARS 252.209-7003Reserve Officer Training Corps and Military Recruiting on Campus-Representation.

  • DFARS 252.225-7003: Report of Intended Performance Outside the United States and Canada-Submission with Offer

  • DFARS 252.225-7031: Secondary Arab Boycott of Israel

  • DFARS 252.225-7042: Authorization to Perform

  • DFARS 252.225-7050: Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism.

  • DFARS 252.229-7012: Tax Exemptions (Italy)-Representation.

  • DFARS 252.229-7013: Tax Exemptions (Spain)-Representation.

  • DFARS 252.239-7011: Special Construction and Equipment Charges

  • DFARS 252.247-7023: Transportation of Supplies by Sea (Alternate I, II)

  • FAR 52.203-2: Certificate of Independent Price Determination.

  • FAR 52.204-3: Taxpayer Identification

  • FAR 52.204-5: Women-Owned Business (Other Than Small Business)

  • FAR 52.204-17: Ownership or Control of Offeror

  • FAR 52.204-20: Predecessor of Offeror

  • FAR 52.209-2: Prohibition on Contracting with Inverted Domestic Corporations-Representation

  • FAR 52.209-5: Certification Regarding Responsibility Matters

  • FAR 52.209-11: Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

  • FAR 52.212-3: Offeror Representations and Certifications -Commercial Items

  • FAR 52.215-6: Place of Performance

  • FAR 52.219-1: Small Business Program Representations (Alternate I)

  • FAR 52.219-2: Equal Low Bids

  • FAR 52.222-18: Certification Regarding Knowledge of Child Labor for Listed End Products

  • FAR 52.222-22: Previous Contracts and Compliance Reports

  • FAR 52.222-25: Affirmative Action Compliance

  • FAR 52.222-48: Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or

  • Repair of Certain Equipment-Certification.

  • FAR 52.222-52: Exemption from Application of the Service Contract Labor Standards to Contracts for Certain ServicesCertification.

  • FAR 52.223-4: Recovered Material Certification

  • FAR 52.223-9: Estimate of Percentage of Recovered Material Content for EPA-Designated Items (Alternate I)

  • FAR 52.223-22: Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation.

  • FAR 52.225-2: Buy American Certificate

  • FAR 52.225-4: Buy American-Free Trade Agreements-Israeli Trade Act Certificate

  • FAR 52.225-6: Trade Agreements Certificate

  • FAR 52.226-2: Historically Black College or University and Minority Institution Representation

  • FAR 52.227-15: Representation of Limited Rights Data and Restricted Computer Software

  • DFARS 252.209-7002: Disclosure of Ownership or Control by a Foreign Government

  • DFARS 252.216-7008: Economic Price Adjustment-Wage Rates or Material Prices Controlled by a Foreign GovernmentRepresentation.

  • DFARS 252.225-7000: Buy American--Balance of Payments Program Certificate.

  • DFARS 252.225-7020: Trade Agreements Certificate.

  • DFARS 252.225-7035: Buy American Act--Free Trade Agreements--Balance of Payments Program Certificate

  • DFARS 252.225-7049: Prohibition on Acquisition of Commercial Satellite Services from Certain Foreign Entities--Representations.

  • DFARS 252.247-7022: Representation of Extent of Transportation by Sea

 

 

 

 



 

 

 

 

 

 

 

 

 

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