• Zach Pfeffer

Columnize a List of Fields Using Excel 2016 on Windows 7


This post shows you how to columnize a list of fields using Excel 2016 on Windows 7. It covers a method using a macro to do one row, then covers a method that works for all rows, and finally covers a method that allows users to make "the all" row implementation a little more generic.

This post uses the following data:

...and transforms it into:

Before you Start

Make sure you have enabled the Developer tab in Excel. Click [link] for help if you need it.

Steps

Step 1: Note how many rows there are and how many fields per entry, 9 rows and 3 entries per row in our example.

Step 2: Click the Developer tab

Step 3: Click Use Relative References

Step 4: Click A1

Step 5: Click Record Macro

Step 6:

A. Set Macro name: to ColumnizeFields

B. Set the Shortcut key: to a (note: this has to be a letter not a number)

C. Set the Description: to Columnizes fields.

D. Click OK

Step 7:

A. Click and hold on the green line around A1

B. Drag to C1 and release

C. Drag A2 to D1 and A3 to E1 using the same method. You should see:

D. Right click on 2

E. Click Delete

You should see:

F. Repeat: Right click on 2 and click Delete

You should see:

G. Click on A2

H. Click Stop Recording

Step 8: With the cursor on A2, type Control-a

You should see:

Step 9: Type Control-a again to complete the work

You should see:

Here is the resulting macro:

You can use this as is. You can also use this macro in the VB editor and have it loop through your data.

Loop Through All Your Data

Step 1: Reset your data. You should see:

Step 2: Click Macros

Step 3: Click ColumnizeFields and click Edit

Step 4: Copy and paste the following below ColumnizeFields() use the number of rows (9) and the number of fields in a row (3) noted above.

Step 5: Put the cursor on A1

Step 6: Click Macros

Step 7: Click ColumnizeAllFields

Step 8: Click Run

You should see all of your data is columnized like before.

Note 2: You can be a little more clever about sensing the number of rows and prompting the user for the number of fields per row which would make the implementation more generic. This is shown next.

Sense the Number of Rows and Prompt the User for Number of Fields

Use the following code for ColumnizeAllFields()

Then run the ColumnizeAllFields macro as demonstrated above.

Note 3: There should be a way to make the implementation more generic to sense the number of fields which would allow the implementation to handle arbitrary field data.

Reference

  • Example data from [link] (top 3 girl and boy baby names for 2018 as reported by the U.S. Social Security Administration).

  • HTML escape tool at [link] used

  • Referenced "InputBox Function" at [link]

  • lastRow method found at [link]

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